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This article was co-written by Alexander Ruiz, M.Ed.. Alexander Ruiz is an educational consultant and director of education for Link Educational Institute, a tutoring service business in Claremont, California that provides tutoring services. customized education programs, tutoring in subjects and exam preparation, counseling on college applications. With over 15 years of experience in education, Alexander teaches students how to develop self-awareness and emotional intelligence, and achieve the skills and goals of higher education. He holds a bachelor’s degree in psychology from Florida International University and a master’s degree in education from the University of South Georgia.
This article has been viewed 5,168 times.
Letters of recommendation are an important part of any college application. Students must ask their teacher, counselor, or other instructor to write to the school they want to attend, describing their intelligence, character, and preparation for college. You must address the letters of recommendation correctly so that they can be sent to the right place. If you are a student, your teacher will ask you to provide an envelope with a clear address for them to write to you.
Steps
Write the address for the envelope
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Find a mailing address. You need to send a letter of recommendation to the admissions office of the university. Usually, if you are a student, you must provide your teacher with an envelope with an address when you ask them to write a letter of recommendation, so make sure you know the exact address. [1] X Research Source
- For students, the address will be clearly stated in the application instructions. You can also find the address of the admissions office online. However, you should phone them to check if this is the right place to apply.
- For teachers, your students must provide you with this information. If not, you can search online and call the admissions office.
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Print the address clearly on the envelope. You should print the address of the admissions office in the center of the envelope. Remember to print clearly so the letter can be sent to the right place. If your handwriting is rather sloppy, you should go to a printing shop to type out the address and have it printed on the envelope. [2] X Research Source
- The first line of the address should include “Admissions Office” or “Admissions Committee”. The second line will be the name of the university to which you want to send the letter, for example “Hanoi University”.
- The third line will be for the admissions office address. For example “123 Nguyen Trai”. The last line includes the ward/commune/district/county, city, and postal code (if applicable). For example “Thanh Xuan District, Hanoi”.
- You can also use a computer or typewriter to print out the address for the envelope. If your handwriting is rather sloppy, this is a good measure.
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Write the sender address in the upper left hand corner. This will be the address of the person writing the letter. If you must provide a pre-addressed envelope to a teacher, you will need to ask for their personal address. However, you can also use the address of the school you are attending. If you are writing an application for admission to your student, you only need to include your home address. [3] X Research Sources
- The first line will be your name, or your teacher’s name. For example “Tran Ngoc Chau”.
- The second line will include your address, or the teacher’s address. For example “262 Hong Ha”.
- The last line will be the name of the ward/commune/district/district, city, and postal code (if applicable). For example “Phuc Xa Ward, Ba Dinh District, Hanoi”.
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More details on the envelope. To ensure that your letter is sent to the correct address, you should include detailed information about the purpose of this cover letter in the lower left hand corner of the envelope. In addition to admissions applications, the admissions office also often receives many other types of letters such as letters related to scholarships, so they will have many separate departments. [4] X Research Sources[5] X Research Sources
- In the lower left corner of the envelope, you should write the phrase “About” with a colon.
- And more details about the purpose of the letter. You can write “Letter of introduction for Nguyen Van Nam, applying for admission in the first round”. If you are applying for early admission, you should include this information.
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Remember to stamp the letter. Every letter requires an appropriate postage in order to be sent. You can buy postage stamps at the post office or stationery store. You must put a stamp in the upper right hand corner of the envelope. [6] X Research Sources
- If your envelope contains some other document than the letter, you must put two postage stamps. If you are not sure about the charges, you should consult the post office for more information. You will want your letter to be delivered successfully.
Compose greetings
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Create a subject line for the letter. Almost every type of letter, especially formal letters like letters of recommendation, needs to have a subject line. If you are writing a recommendation letter for your student, you should add the title about 4 cm from the top point of the page. [7] X Research Sources
- In the right corner, write your address details. Words like “alley” and “boulevard” need to be clearly written. You can abbreviate the city name according to the abbreviations of Vietnam post offices.
- In the corresponding left corner, write the date of writing the letter. You should specify the day and month instead of abbreviations.
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Determine the exact name you will use for the greeting. It’s best to include a specific title in your salutation, so you’ll need to find out the name of the head of admissions. Personalizing the letter will make it look more professional. [8] X Research Sources
- You should consult information from students asking you to write letters. The school the student wants to apply to may have provided specific information so that they can write an address for the letter of recommendation. It’s best to ask your students before writing your own greeting.
- You will also likely find the name of the head of admissions online. However, you should remember to make sure that this information is current. You would not want to write to someone who is no longer associated with that school.
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Use generic terms if you can’t find a specific name. If you cannot identify this information, you should use generic terms. For example, you could write “Dear College Admissions Representative”. [9] X Research Source
- Remember that specific information is very important, so you should avoid writing like “Dear Authorized Person”.
Follow the rules of mailing
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Recommendation letters should not be sent with other documents. In general, you should not send a cover letter with other application documents. Unless the university requires you to include everything, you should submit a separate letter of recommendation. [10] X Research Source
- Usually, your teacher will send his/her own letter. It’s a good idea to let your teacher know about the deadlines for your letters so they can deliver them on time.
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Double-check to make sure you have written the address correctly. You will want your letter to be delivered to the right place. Check the address carefully when filling out the envelope. If you’re applying to multiple schools, it’s easy to get confused, so it’s a good idea to double-check the address before giving the envelope to your teacher.
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Don’t worry that letters of recommendation will be sent out before your application. Many students fear that letters of recommendation will be sent out before they apply for admission. Admissions staff understands that they will receive documents at different times, and they will organize all applications by specific name. As long as the envelope says this cover letter is specifically for you, it will be sorted by your name. When all other required documents arrive, they will be added to your profile. [11] X Research Source
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Check to confirm your mail has arrived. You will need to confirm that the school has received the letter, as your application may be rejected without a letter of recommendation. You should learn about how you can check your application online. Many schools accept online applications, and the school will notify you when they have received a full letter of recommendation.
Advice
- Consider printing your name and address on a private label, especially if your handwriting isn’t nice and hard to read.
- Use a pre-printed envelope if the school does not have a specific policy for envelopes. This method will help increase the credibility of the cover letter an applicant provides when it is received by the admissions committee.
- You should make sure the school requires mailing. Many schools have a requirement to submit email.
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This article was co-written by Alexander Ruiz, M.Ed.. Alexander Ruiz is an educational consultant and director of education for Link Educational Institute, a tutoring service business in Claremont, California that provides tutoring services. customized education programs, tutoring in subjects and exam preparation, counseling on college applications. With over 15 years of experience in education, Alexander teaches students how to develop self-awareness and emotional intelligence, and achieve the skills and goals of higher education. He holds a bachelor’s degree in psychology from Florida International University and a master’s degree in education from the University of South Georgia.
This article has been viewed 5,168 times.
Letters of recommendation are an important part of any college application. Students must ask their teacher, counselor, or other instructor to write to the school they want to attend, describing their intelligence, character, and preparation for college. You must address the letters of recommendation correctly so that they can be sent to the right place. If you are a student, your teacher will ask you to provide an envelope with a clear address for them to write to you.
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