How to Use Microsoft Publisher

Click “Next” in the left pane once the wizard for the Publisher template starts. The wizard will take you through the document formatting process.

Follow the instructions provided by the Publisher wizard to create the document. This process will be different for each document, depending on the specific type of publication. For example, if you create a newsletter, the wizard will ask you to choose a color scheme and specify whether you want the recipient’s address to be printed on the document.

Click “Finish” on the last tab of the Publisher wizard. The wizard will be minimized, now you can start adding text and images to the document.

Click on the document section where you want to add content. The document will have multiple frames for you to add images or text. In most cases, Publisher will replace example text and images in each template so that you get a general idea of how to compose and format the document. For envelopes, for example, Publisher inserts a dummy address into the appropriate text frame in the document so you can replace it with the real information.

Enter content or insert images into each frame in the document as you like. You can also insert additional frames into the document if necessary.

Click the “Insert” tab and select “Draw Text Box ”.

Place the mouse pointer at the position that you want to select as the upper left corner of the frame.

Drag the mouse pointer diagonally down and to the right until the frame reaches the size you want.

Click inside the frame and start typing.

Place the mouse pointer where you want to add the image to the document.

Click the “Insert” tab and select “Picture” below the Illustrations group. The “Insert Picture” dialog box opens.

Click the folder in the left pane containing the pictures you want to add to the document.

Open the last folder in the right pane of the dialog box.

Select the picture you want to add to the document, then click “Insert”. The picture will be added to the document. ^[1]

Click the picture in the document that you want to crop. The border of the frame will appear around the image.

Click the “Format” tab and select “Crop” below the Picture tool group.

Place the crop handle on the border or corner of the image you want to crop.

Drag the crop handle towards the part of the image you want to crop or delete.

• Hold down CTRL while dragging the center handle to evenly cut both sides.
• Hold down CTRL + Shift while dragging the corner handles to evenly crop all four edges while maintaining the aspect ratio of the image.

Click “File” and select “ Save”.

Enter a name for the document in the “Save As” dialog box.

Specify the location where you want to save the document. Otherwise, Publisher will save the file to the default working directory.

Click “Save. Then your document will be saved. ^[2]

Click “File” and select “Print”.

Enter the number of copies you want to print next to the “Copies of print job ” field.

Check the printer selected next to “Printer.” In most cases, the default printer’s properties are automatically displayed in this field.

Specify the paper size that you are using to print the document under “ Settings ”.