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If you need to send the same response to multiple people, consider using a Google Lab feature called “Canned Responses”, or “Canned Responses”. This feature allows you to save an email as a sample response and use it again and again without having to copy and paste it into a new window.
Steps
Enable Canned Responses
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Click the gear icon in the upper-right corner of the Gmail window.
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Go to “Settings” or “Settings”.
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Click the “Labs” tab.
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Go to “Search for a lab” or “Search lab” and type “Canned Responses” or “Canned Responses” into the search bar.
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Check “Enable” or “Enable”.
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Click “Save Changes” or “Save Changes”.
Create a canned reply
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Click “Compose” or “Compose”. This action is located near the left sidebar, near the top of the Gmail window.
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Create a sample response. To do this, either write a new email, or copy the previous subject and paste it into the compose box.
- Consider bolding or highlighting any details of the response that need to be customized in the future, including the name and date.
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Click the arrow next to the trash can icon in the lower right corner of the compose dialog box.
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Select “Canned response” or “Canned response” from the menu that appears. Then, click “New canned response” or “New canned response” in the submenu.
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Name the response. Give a name that reminds you of a situation where you’ve used a pre-composed response, such as “email invitation” or “thank you for coming”.
Use canned responses
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Click “Compose”. This action is located near the left sidebar, near the top of the Gmail window.
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Click “Canned responses” or “Canned responses”.
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Click the name of the response you want to use. The sample response you’ve saved is below the “Insert” or “Insert” heading.
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Change any details as necessary.
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Send a sample letter.
Advice
- If you need to change the form response for any reason, insert it in the compose dialog, edit whatever needs to be changed, then select the name of the canned reply located below the “” button. Save” in the “Canned responses” drop-down. Gmail will ask if you want to overwrite canned replies. If so, press “OK.”
X
wikiHow is a “wiki” site, which means that many of the articles here are written by multiple authors. To create this article, 11 people, some of whom are anonymous, have edited and improved the article over time.
This article has been viewed 2,440 times.
If you need to send the same response to multiple people, consider using a Google Lab feature called “Canned Responses”, or “Canned Responses”. This feature allows you to save an email as a sample response and use it again and again without having to copy and paste it into a new window.
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