How to Create a PowerPoint Presentation

This is an article that shows you how to create a presentation using Microsoft PowerPoint. PowerPoint is a Microsoft Office program available on Windows and Mac computers.

Table of Contents

Create a new Power Point presentation

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Open PowerPoint. Click or double-click the PowerPoint software icon with an orange box with a white “P” to open the PowerPoint template page.

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See available templates. Browse the templates page until you find one you like.

Templates include general colors, fonts, and styles.

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Choose a template. Click the template that you want to use to open that frame’s window.

If you don’t want to use the template, you can click the Blank option at the top left of the page and skip the next two steps.

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Choose a theme if possible. Various templates with different color groups or themes are displayed in the colors at the bottom right of the window; clicking on one of those frames changes the color and/or theme of the frame.

Skip this step if the selected template does not have a theme available.

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Click Create in the lower-right corner of the window. Here’s how to choose a template and create your PowerPoint presentation.

Create title page

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Find out what the title page looks like. In contrast to the rest of your PowerPoint presentation, your title page should have absolutely nothing but a title and subtitle. This is a mandatory rule when creating PowerPoint presentations.

If you want to create a PowerPoint presentation with a title page that requires a lot of information, skip this step.

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Add title. Click the large input box in the middle of the first page to type your title.

You can change the font style and size in use at the Home tab in the orange section at the top of the window.

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Add subtitles. Click the small input box below the title box, then enter the subtitles you want.

You can also leave this box blank.

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Rearrange the title frames. Place the mouse pointer over one edge of the title frame, then click and move the frame around the page to adjust its position.

You can also click and drag the corners of the frame to shrink or expand the input pane.

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Click the Transitions tab at the top of the PowerPoint window. This will bring up a list of transition effects at the top of the window.

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Choose a transition effect for the title page. Click a transition that you want to use for your page. This is the final handling for the title page; Now you can move on to adding another page for the main body of your presentation.

Putting your mouse pointer over the transition will help you see what the actual page transition looks like.

Add new page

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Click the Insert tab at the top of the PowerPoint window. You’ll see a new toolbar appear near the top of the window.

On a Mac, you’ll click the Home tab. ^{[1] X Research Source}

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Click New Slide ▼ (New Page) in the left corner of the toolbar to open a selection list.

On Mac, you click the down arrow icon

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to the right of the New Slide icon on the toolbar.
Clicking the white page icon above this selection will add a blank page to your presentation.

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Select a page type. You’ll click one of the following categories in the drop-down list to add to your presentation:

Title Slide (Title Page)
Title and Content
Section Header
Two Contents (Two Contents)
Comparison (Compare)
Title Only
Blank (White Page)
Content with Caption
Picture with Caption

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Add more pages if you need. You can add pages as you roll out your content, but adding a few pages in advance will give you an idea of the layout of your presentation as you go.

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Sort the pages if necessary. Once you have multiple pages in your PowerPoint presentation, you can move the pages by clicking and dragging the page preview pane up or down in the left column of the PowerPoint window.

Usually, the title page is the first page in the presentation, which means it’s always number one in the left column.

Add content to pages

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Select a page. In the page preview column on the left, click on a page to edit to open it in the main presentation window.

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Find the data entry box. If you’ve selected a page with a data entry frame available, you can enter content on that page.

Skip this and the next two steps if the selected page uses a template that doesn’t have an input box.

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Add content to the page. Click in the input box and type the content you want.

The data entry boxes in PowerPoint automatically format the data for you (such as adding bullets) based on the flow of the body of the body.

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Format the content on the page. If necessary, select the content you want to change, then click the Home tab and view the content format options in the “Font” section of the toolbar.

You can change the font style of the selected body by clicking the name of the current typeface and then clicking another font that you like.
If you want to change the font size, click on the number selection box and click a larger or smaller number depending on whether you want to enlarge or reduce the text.
You can also change the color, bold font style, italic style, underline and many other options in this section.

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Add photos to the page. If you want to add an image to the page, click the Insert tab, then select Pictures in the toolbar and select an image.

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Sort the content of the page. Similar to the title page, you can move content around the page by clicking and dragging.

Photos can be enlarged or reduced by clicking and dragging the edge of the image or dragging at one of the corners of the image.

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Repeat this for each page of the presentation. Once you’ve finished creating each page of your presentation, you can move on to the next step.

Note, you should avoid making the pages cluttered and distracting. Ideally, each page should be about 33 words or less. ^{[2] X Research Source}

Add transition effect

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Select a page. In the left column of the PowerPoint window, click on the page you want to animate.

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Click the Transitions tab at the top of the PowerPoint window. This will open the Transitions tool near the top of the window.

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See available effects. Effects that make your page appear interesting and engaging during the actual presentation; You will see a list of available effects at the top of the window.

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Preview the effect. Click an effect at the top of the window to see how the page moves.

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Choose an effect to use. When you want an effect, you click on that effect to choose. The current page will have the effect you selected.

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Add effects to the content on the page. You can add effects to specific content on the page (such as images or bullet points) by selecting the content, clicking the Animations tab at the top of the window, and selecting the effect. that you want to use.

The content on the page will display in the order that you have set for the effect. For example, if you animate an image and then the title, the image will show up before the title.

Check and save the presentation

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View your PowerPoint. Once you’ve finished animating the content of your PowerPoint presentation, you should flip through each page to make sure there aren’t any mistakes.

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Click the Slide Show tab at the top of the window to open the Slide Show tools section.

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Click From Beginning in the left corner of the toolbar to open your PowerPoint presentation as a slide show.

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Browse the slideshow. You can use the left and right arrows to move between the slides of the presentation.

If you want to exit the presentation, press the Esc key.

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Make some necessary changes before proceeding. After browsing through your presentation, you can add forgotten details, remove unnecessary content, and do some other editing.

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Save your PowerPoint. This will save your presentation as a file that can be opened on any Windows or Mac computer with PowerPoint installed:

On Windows – Click File , choose Save , double-click This PC , choose a folder, enter a name for the presentation and click Save .
Mac – Click File , choose Save As… , enter a name for the presentation in the “Save As” field, choose a save folder by clicking “Where” and select a folder and then click Save .

Advice

If you don’t have Microsoft Office, you can still use Apple’s Keynote or Google Slides software to create PowerPoint presentations.
Regularly click save during the process to avoid losing content when the computer unexpectedly shuts down or crashes.
If you save your PowerPoint presentation in the .pps format instead of the default .ppt format, double-clicking the PowerPoint file will immediately display the content as a slide show.

Warning

If you want an effective PowerPoint presentation, you shouldn’t add too much text on a page.
Your PowerPoint presentation (or some of the features therein) may not be opened with older PowerPoint software.

Steps