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This article shows you how to copy the contents of a PDF file and paste it into a Microsoft Word document (or similar). If the PDF file was created from a document on your computer, you can use the free Acrobat Reader program to copy the content; however, if the PDF file is scanned (scanned) to a computer from a paper document or has copy protection set up, you will need to use Google Drive to recognize and convert the text. You can use an online conversion tool to directly convert PDF files to Microsoft Word documents if both options above don’t work.
Steps
Using Adobe Acrobat Reader
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Open Acrobat Reader. Adobe Acrobat Reader DC is Adobe’s free PDF viewer. Depending on the type of PDF file downloaded, you can select and copy the contents of the PDF file with this program.
- If you don’t have Adobe Reader, you can download and install it at no cost.
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Open the PDF file. Click File , select Open in the menu that appears, select the PDF file, and click Open in the lower-right corner of the window.
- If Adobe Reader is not the default PDF program, simply double-click the PDF file you want to view to open it with Acrobat Reader.
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Click Edit in the top-left corner of the Acrobat Reader window (on Windows) or in the upper-left corner of the screen (on Mac). The screen will display a selection list.
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Click Select All in the Edit menu. This selects all the text on the page, excluding the image.
- If the entire text is colored blue, you cannot copy and paste the text as text. You will need to use Google Drive.
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Click Edit again, then click Copy to copy the selected text.
- If the PDF file has many pages, you will have to go back and copy each other page after pasting the contents of this page.
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Open a new document. Usually, you’ll need to open a program like Microsoft Word, Pages, or Google Docs.
- You can use a text editor like Notepad or TextEdit, but the format of the PDF will be changed if you use this option.
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Paste the copied content by pressing Ctrl + V (on Windows) or ⌘ Command + V (on Mac). You will see the content copied from the PDF displayed in the text.
- If using keyboard shortcuts doesn’t work, you can click on a blank page of text and try again.
- You can also right-click the page and choose Paste from the menu that appears.
Using Google Drive
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Use this method when the PDF file contains text encoded as images. The scanned PDF file is usually displayed as an image file instead of a text file. You’ll need to use an Optical Character Recognition (OCR) program to convert the image into selectable text. Google Drive has a built-in free OCR service when uploading PDF files, and that’s usually effective in most cases. [1] X Research Source
- If the PDF file is set to copy protection, Google Drive cannot remove the protection of the PDF file while performing the OCR step.
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Open Google Drive by visiting https://drive.google.com/ from your favorite browser. This will open the Google Drive page if you’re signed in.
- If you’re not signed in to your Google account, enter your email address and password before continuing.
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Click the blue NEW button in the upper-left corner of the Drive page. The screen will display a selection list.
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Click File upload at the top of the pop-up menu to open a new window.
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Select the PDF file by clicking on the desired file.
- First, you may have to click on the folder containing the PDF file on the left side of the window.
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Click Open in the lower-right corner of the window to upload the PDF file to Google Drive.
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Select the uploaded PDF file. Once the PDF file is uploaded to Google Drive, you will click on it to select it.
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Click ⋮ at the top of the page to open a selection list.
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Select Open with near the top of the menu. You will see another menu appear right next to this selection.
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Click Google Docs in the menu. This requires Drive to scan the text of the PDF file into a Google Doc – this may take some time depending on the length of the file’s text.
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Check which part of the text has been converted. Google Drive’s OCR program is not perfect and may produce errors or not convert all the text. You will see a lot of white space between sections; so check to make sure all text has been converted.
- If you get an error, you can correct it in Google Docs before you copy the text.
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Select text. Click Edit in the top-left corner of the page, then select Select all from the menu.
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Copy the text by clicking Edit again and selecting Copy .
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Open a new document. Usually, you’ll need to open a program like Microsoft Word, Pages, or Google Docs.
- You can use a text editor like Notepad or TextEdit, but the format of the PDF will be changed if you use this option.
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Paste the copied text by pressing Ctrl + V (on Windows) or ⌘ Command + V (on Mac). You will see the PDF content displayed in the text.
- If using keyboard shortcuts doesn’t work, you can click on a blank page of text and try again.
- You can also right-click the page and choose Paste from the menu that appears.
Convert PDF to Word
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Open the PDF to Word conversion page by visiting http://pdf2doc.com/ from your favorite browser.
- This page only converts PDF files to Word and does not support copying and pasting text.
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Click the UPLOAD FILES button in the middle of the page to open a new window.
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Select the PDF file by clicking on the file you want to use.
- First, you may have to click on the folder containing the PDF file on the left side of the window.
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Click Open in the lower right corner of the window to upload the PDF file to the conversion page.
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Click the yellow DOWNLOAD button displayed below the PDF file name once the download and conversion is complete. This is the operation to download PDF files in Word format.
- You can open Word documents by double-clicking on the file and editing the copied content from the PDF file.
- Note, PDF files scanned to the computer will be in image format when downloaded. You will need to use Google Drive to process these files.
Advice
- When converting text using Google Drive, the font of the PDF file may affect character recognition. You will successfully convert text when the PDF file has a clear, easy-to-read font.
Warning
- Not all PDF files allow you to copy text, as some documents are set up to be secure (meaning you need a password to access).
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This article has been viewed 15,823 times.
This article shows you how to copy the contents of a PDF file and paste it into a Microsoft Word document (or similar). If the PDF file was created from a document on your computer, you can use the free Acrobat Reader program to copy the content; however, if the PDF file is scanned (scanned) to a computer from a paper document or has copy protection set up, you will need to use Google Drive to recognize and convert the text. You can use an online conversion tool to directly convert PDF files to Microsoft Word documents if both options above don’t work.
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