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This article shows you how to copy the contents of a PDF file and paste it into a Microsoft Word document (or similar). If the PDF file was created from a document on your computer, you can use the free Acrobat Reader program to copy the content; however, if the PDF file is scanned (scanned) to a computer from a paper document or has copy protection set up, you will need to use Google Drive to recognize and convert the text. You can use an online conversion tool to directly convert PDF files to Microsoft Word documents if both options above don’t work.
Steps
Using Adobe Acrobat Reader
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- If you don’t have Adobe Reader, you can download and install it at no cost.
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- If Adobe Reader is not the default PDF program, simply double-click the PDF file you want to view to open it with Acrobat Reader.
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- If the entire text is colored blue, you cannot copy and paste the text as text. You will need to use Google Drive.
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- If the PDF file has many pages, you will have to go back and copy each other page after pasting the contents of this page.
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- You can use a text editor like Notepad or TextEdit, but the format of the PDF will be changed if you use this option.
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- If using keyboard shortcuts doesn’t work, you can click on a blank page of text and try again.
- You can also right-click the page and choose Paste from the menu that appears.
Using Google Drive
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- If the PDF file is set to copy protection, Google Drive cannot remove the protection of the PDF file while performing the OCR step.
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- If you’re not signed in to your Google account, enter your email address and password before continuing.
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- First, you may have to click on the folder containing the PDF file on the left side of the window.
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- If you get an error, you can correct it in Google Docs before you copy the text.
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- You can use a text editor like Notepad or TextEdit, but the format of the PDF will be changed if you use this option.
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- If using keyboard shortcuts doesn’t work, you can click on a blank page of text and try again.
- You can also right-click the page and choose Paste from the menu that appears.
Convert PDF to Word
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- This page only converts PDF files to Word and does not support copying and pasting text.
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- First, you may have to click on the folder containing the PDF file on the left side of the window.
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- You can open Word documents by double-clicking on the file and editing the copied content from the PDF file.
- Note, PDF files scanned to the computer will be in image format when downloaded. You will need to use Google Drive to process these files.
Advice
- When converting text using Google Drive, the font of the PDF file may affect character recognition. You will successfully convert text when the PDF file has a clear, easy-to-read font.
Warning
- Not all PDF files allow you to copy text, as some documents are set up to be secure (meaning you need a password to access).
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 15,823 times.
This article shows you how to copy the contents of a PDF file and paste it into a Microsoft Word document (or similar). If the PDF file was created from a document on your computer, you can use the free Acrobat Reader program to copy the content; however, if the PDF file is scanned (scanned) to a computer from a paper document or has copy protection set up, you will need to use Google Drive to recognize and convert the text. You can use an online conversion tool to directly convert PDF files to Microsoft Word documents if both options above don’t work.
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