How to Convert Word to PowerPoint

Use the “Outlines” interface to format a new Word document for PowerPoint. When writing in an outline, Word automatically formats the slide title and text, allowing you to write and edit PowerPoint in a document before converting it to a slide.

• You still have to manually add pictures to PowerPoint.

Start “new text” in Word. Click “File” → “New” to open a blank document. You can also press “Ctrl” and “N” simultaneously.

Click “View” → “Outline”. The “View” tab is at the top of the screen. Once clicked, the “Document Views” tab will appear above the white text. Click “Outline”. You will see the outline editing interface.

• This interface looks like a large, plain white screen with many tabs on it.

Type the title of the first slide and press “Enter”. The text will be in large font and dark blue — this is the title of each slide.

Click “tab” to write text for the slide. The line will be indented to the right. Everything written here becomes the text of the slide. Each press enter is a newline — corresponding to the bullet icon in PowerPoint.

• If you press tab again, you will create “sub-bullet icons” like the one below:
  • This is the extra bullet icon.

Start a new slide by selecting “Level 1” in the upper left corner. After writing the text for the slide, press enter to start a new line. In the upper left corner, under the “Outline Tops” heading, you’ll see a menu with the current “Level”. Using the green arrow or the drop-down menu, select “Level 1” to create a new title.

• You can also tap and drop the small gray circles next to your text. If you drag to the left, the circle will become the title.

Set “Levels” to format the slide. You can click on a line and change “Level” at any time. Levels are converted to PowerPoint as follows:

• Level 1 = Slide Title
• Level 2 = Slide Text
• Level 3 or higher = Extra bullet icon
• Body Text will not appear in PowerPoint.

Convert the text to PowerPoint using “File → “Send to PowerPoint.” PowerPoint will receive your text and automatically convert it to a slide.If the “Send to PowerPoint” button is not visible, try the following to make it appear:

• Click “File” → “Options” to open the Options window.
• Click “Quick Access Topbar”.
• Select “All Commands” at the bottom of the “Choose Commands From:” menu.
• Scroll down the alphabetically listed commands until you see “Send to Microsoft Powerpoint”. Click “Add > >”.

Click OK in the lower right corner. Now a small button will appear in the upper left corner that allows you to convert the text to PowerPoint.

Another way is to open the document right in PowerPoint. PowerPoint will automatically convert text written in outline format for you. Click “File” → “Open” in PowerPoint. Select “All Files” from the drop-down called VIEW FILES to make the Word document appear. Search and open so that the text is automatically converted.

Edit your presentation in PowerPoint . Take multiple steps to perfect your presentation, such as adding slide animations, adding sounds, backgrounds, or photos.

• Word doesn’t automatically convert pictures. You need to manually copy and paste or insert them into your slide.

Split slide without title. To create a new slide without a title, just press “enter” to add a new line above the text. Press the spacebar and then highlight the space with the mouse. Format the blank as “Heading One” in the Styles toolbar. This is effective when you want to create consecutive slides, do not want titles, or want to create blank slides to insert pictures.

• In the Outlines view, just leave the “Level 1” lines blank and press “enter”.

Review your text before converting. Click the “View” tab at the top of Word and select “Outline View” in the upper left corner. This does not affect the text at all, but will display the text in an easy-to-see sequence. Each “Level” that you can change with the green arrow at the top of the screen corresponds to different parts of PowerPoint:

• Level 1 = Slide Title
• Level 2 = Slide Text
• Level 3 or higher = Extra bullet icon
• Body Text will not be displayed in PowerPoint.

Add slides from Word to an existing PowerPoint. If you just want to add a few slides from a Word document, you can use PowerPoint to create a new slide based on Word. To do this, navigate to where you want to insert the slide. Click the small down arrow button below “Create New Slide” and select “Create slide from an outline”.

• To place the slide in the correct position, click the slide that you want to appear in front of the Word document before clicking “Create New Slides”.
• Powerpoint will automatically generate each slide from the text in sequence, not just the first slide.

Link Word documents to PowerPoint. Microsoft lets you open Word documents right in PowerPoint if you don’t want to convert the whole thing into a presentation. This allows you to create links to Word documents without having to create many new slides. As the slideshow progresses, you can click the link to open your document. When closed, PowerPoint will automatically resume from where it was before.

• Right-click the text or image you want to link.
• Select “Hyperlink…”
• Select the file you want to open from the menu and click “ok”.
• You can now click on an image or text during a slide show to open your Word document.

Add pictures by copying and pasting them from Word. Unfortunately, PowerPoint cannot convert pictures from Word. To make them appear again, simply right-click the pictures in Word and select “Copy”. Then, find the slide where you want to have the image in PowerPoint, right-click and select “Paste”. You’ll be able to move, resize, or crop pictures in PowerPoint.

• You can also use the “Insert” button in PowerPoint to search for pictures on your computer to add.