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How to Add Digital Signature to MS Word Document

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This wikiHow teaches you how to use the Signature Line tool in Microsoft Word to insert a digital signature into a Microsoft Word document on a Windows computer, or convert the file to PDF and add a signature. using the Preview app on a Mac computer.

On Windows

Image titled Add a Digital Signature in an MS Word Document Step 1

Image titled Add a Digital Signature in an MS Word Document Step 1

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Open the document in Microsoft Word. Double-click the Word document to which you want to add a signature.

  • If you want to start a new document, open Microsoft Word and click File , then select New Document .
Image titled Add a Digital Signature in an MS Word Document Step 2

Image titled Add a Digital Signature in an MS Word Document Step 2

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Click the Insert tab at the top of the window.
Image titled Add a Digital Signature in an MS Word Document Step 3

Image titled Add a Digital Signature in an MS Word Document Step 3

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Click Signature Line in the toolbar, located above, to the right of the Text section of the Insert ribbon.
Image titled Add a Digital Signature in an MS Word Document Step 4

Image titled Add a Digital Signature in an MS Word Document Step 4

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Click Microsoft Office Signature Line .

  • If you haven’t saved the document yet, you need to first click File , select Save As , then give the file a name and click Save .
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Image titled Add a Digital Signature in an MS Word Document Step 5

Image titled Add a Digital Signature in an MS Word Document Step 5

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Add signature details. Type the information that will appear below the signature line into the Signature Setup dialog box such as your name, title, email address, and any other instructions you want to leave with the signer. You can also:

  • Check the box Show sign date in signature line if you want the signature date to be automatically inserted.
  • Check the box Allow the signer to add a comment in the Sign dialog box if you want to enable comments with whoever will sign the document.
Image titled Add a Digital Signature in an MS Word Document Step 6

Image titled Add a Digital Signature in an MS Word Document Step 6

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Click OK .
Image titled Add a Digital Signature in an MS Word Document Step 7

Image titled Add a Digital Signature in an MS Word Document Step 7

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Right-click the signature line and select Sign .
Image titled Add a Digital Signature in an MS Word Document Step 8

Image titled Add a Digital Signature in an MS Word Document Step 8

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Type your name in the box next to the X .

  • If you have an image file of your handwritten signature, click Select Image, then select the file containing your signature image.
Image titled Add a Digital Signature in an MS Word Document Step 9

Image titled Add a Digital Signature in an MS Word Document Step 9

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Click Sign . A “signature” sign will appear next to the word count at the end of the document, indicating that the document has been signed.

On Mac

Image titled Add a Digital Signature in an MS Word Document Step 10

Image titled Add a Digital Signature in an MS Word Document Step 10

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Open the document in Microsoft Word. Double-click the Word document to which you want to add a signature.

  • If you want to start a new document, open Microsoft Word and click File , then New Document .
Image titled Add a Digital Signature in an MS Word Document Step 11

Image titled Add a Digital Signature in an MS Word Document Step 11

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Click File at the top left of the menu bar at the top of the screen and select Save as .
Image titled Add a Digital Signature in an MS Word Document Step 12

Image titled Add a Digital Signature in an MS Word Document Step 12

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Click the “File Format” drop-down box and select PDF .
Image titled Add a Digital Signature in an MS Word Document Step 13

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Image titled Add a Digital Signature in an MS Word Document Step 13

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Click Save .
Image titled Add a Digital Signature in an MS Word Document Step 14

Image titled Add a Digital Signature in an MS Word Document Step 14

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Open Finder and navigate to the file you just saved. Finder has a blue and white human face icon, located at the bottom left of the dock.
Image titled Add a Digital Signature in an MS Word Document Step 15

Image titled Add a Digital Signature in an MS Word Document Step 15

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Right-click the PDF file and select Open With , then click Preview . The PDF file will be opened in the Preview application.
Image titled Add a Digital Signature in an MS Word Document Step 16

Image titled Add a Digital Signature in an MS Word Document Step 16

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Click the toolbox icon to the left of the search bar.
Image titled Add a Digital Signature in an MS Word Document Step 17

Image titled Add a Digital Signature in an MS Word Document Step 17

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Clicking the Signature action looks like a handwritten signature winding on a small line, the option is to the right of the “T” icon.
Image titled Add a Digital Signature in an MS Word Document Step 18

Image titled Add a Digital Signature in an MS Word Document Step 18

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Click Trackpad or Camera . If your laptop uses a built-in trackpad, drawing pad, or an external trackpad, you can click the Trackpad . If you don’t use a touchpad but have a webcam, select Camera .
Image titled Add a Digital Signature in an MS Word Document Step 19

Image titled Add a Digital Signature in an MS Word Document Step 19

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If the digital signature is already saved, you may need to click Create Signature first.
Image titled Add a Digital Signature in an MS Word Document Step 20

Image titled Add a Digital Signature in an MS Word Document Step 20

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Create signature.

  • For Trackpads:
    • Click Click Here to Begin.
    • Use your finger to write your signature on the touchpad.
    • Press a key on the keyboard.
    • Click Done .
  • For Cameras:
    • Sign your name on a blank sheet of paper.
    • Hold the paper up to the camera.
    • Align the signature to line up.
    • Click Done .
Image titled Add a Digital Signature in an MS Word Document Step 21

Image titled Add a Digital Signature in an MS Word Document Step 21

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Click on the newly created signature located in the drop-down menu. Your signature will be in the center of the document.
Image titled Add a Digital Signature in an MS Word Document Step 22

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Image titled Add a Digital Signature in an MS Word Document Step 22

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Drag the mouse to change the signature position. Click in the center of the signature and drag it to the desired position.

  • You can resize it by clicking on the signature corners and dragging in or away from the center of the signature.
  • Image titled Add a Digital Signature in an MS Word Document Step 23

    Image titled Add a Digital Signature in an MS Word Document Step 23

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    Click File and select Save . The document with your digital signature will be saved.

    • This wikiHow teaches you how to use the Signature Line tool in Microsoft Word to insert a digital signature into a Microsoft Word document on a Windows computer, or convert the file to PDF and add a signature. using the Preview app on a Mac computer.

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