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Microsoft Outlook is an email program that allows you to manage multiple email accounts in just one software. You can set up each account with internal controls so you can get all your email in one place. However, you need to set up email and Outlook to do this. Fortunately, the steps are very simple.
Note: Since there are many types of email, this article will only explain the process of using a Gmail account – the most common email server. However, the steps are the same for all types of email.
Steps
Set up an email account
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Open an existing email account on the internet. Go to an email site, such as Gmail, and sign in.
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Click “Settings” or “Preferences”. In Gmail, this option has a small gear icon in the upper right corner. Many other users only see the word “Preference” or “Settings”.
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Go to “Forwarding” in preferences. You’ll probably see many other names here, but they all mean the same thing as “Forwarding”. Some other options that you should look out for are:
- “Forwarding and POP/IMAP” (Forwarding and POP/IMAP)
- “IMAP Settings” (IMAP Settings)
- “Mail Forwarding.” (Mail forwarding)
- “POP/IMAP” [1] X Research Source
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Enable “IMAP Access” for your account. This is the command that tells the program to send a copy of the email to Outlook. After doing this step, you can set up Outlook.
- If you can’t find IMAP Access on your email program, try searching. You just need to search the net using the keyword “(Your Email Program) + Enable IMAP.”
Outlook Setup
Open the Outlook program and click “Tops” in the menu bar. The first time you use Outlook, you may be asked to select “Add an account”. Click this option to add your email account.
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Select “Accounts” below the pop-up Tops menu. This will allow you to sign in to your email account, and set up an account for Outlook.
- Troubleshooting: For Windows 8 or higher: If you don’t see this option, open the “Charms bar” by pressing the “Window + C” key combination. On the Charms bar, you need to click on “Settings”, then “Accounts” and finally “Add an account”.
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Click the “Add” button to add a new email address. You’ll see a small “+” near the outermost corner on some Macs.
- Troubleshooting: You also need to click the padlock icon below to unlock the setup. This requires you to enter the administrative password used to log on to the computer.
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Select “Mail” from the menu that appears. If asked to choose an account (Gmail, Yahoo Mail, etc.), be sure to select the correct account.
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Enter your address and password. Accessing email takes time, but usually no more than a few minutes. [2] X Research Source
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Select IMAP from the “type” box. This is the most common way to handle things.
- Troubleshooting: If this doesn’t work, you can try POP.
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Provide a username, usually email. This is the information used to log in.
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The in and out server setup is the same. This sounds complicated, but it’s not. You just need to enter the email, the period, and the email extension. For example, if your email is Youperson@gmail.com, the two servers would be mail.gmail.com .
- Make sure “Use SSL to connect” is checked. [3] X Research Sources
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Click “More Options…” and select “Use incoming server info” for “Authentication”. This helps Outlook work smoothly, but it’s not really necessary. However, you will avoid some common problems. [4] X Research Sources
Advice
- You can choose Outlook as the default email program on your computer from the Contrp Panel.
X
wikiHow is a “wiki” site, which means that many of the articles here are written by multiple authors. To create this article, 11 people, some of whom are anonymous, have edited and improved the article over time.
This article has been viewed 1,836 times.
Microsoft Outlook is an email program that allows you to manage multiple email accounts in just one software. You can set up each account with internal controls so you can get all your email in one place. However, you need to set up email and Outlook to do this. Fortunately, the steps are very simple.
Note: Since there are many types of email, this article will only explain the process of using a Gmail account – the most common email server. However, the steps are the same for all types of email.
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