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This article was co-written by Alyson Garrido, PCC. Alyson Garrido is an International Federation of Coaches certified career coach, coordinator and spokesperson. Using a strengths-based approach, she helps clients find jobs and advance in their careers. Alyson trains clients in career orientation, interview preparation, salary negotiation and performance appraisal, as well as customized leadership and communication strategies. She is a founding member of New Zealand’s Systemic Coaching Academy.
There are 17 references cited in this article that you can view at the bottom of the page.
This article has been viewed 19,753 times.
Email, like any other communication method, has its own social conventions and protocols. If you need to write an email asking for feedback at work or school, or on a draft, you should consider sentence structure, timing, and structure when crafting your email draft as efficiently as possible. body. A polite, short, and specific email will help you get the response you need.
Steps
Ask for feedback at work
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Identify the most qualified person to comment on your work. Often it will be your direct manager. In all cases, you should refer to your direct manager first, or a more senior colleague or a peer. They will have the experience to help you and give you the feedback you need. [1] X Research Source
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Be polite and humble when writing emails. You should follow common conventions when writing emails at work. Humility helps when you’re asking for feedback, but don’t be so humble that your boss or manager thinks you don’t know your job. Instead, you should ask questions that outline your progress on a project or task. [2] X Research Resources This will let your boss know that you’re not just sitting around waiting for feedback. You should also keep the following tips in mind. [3] X Research Sources
- You could write something like, “I’m doing a presentation for tomorrow, but I’m having a bit of a formatting problem—I’m not sure if I’m following the company’s standard formatting. I have attached my presentation. Do you have any suggestions for the design part? Thank you for your support.”
- Don’t forget to thank them in the email.
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Be specific when you request a response letter. This can help you avoid feedback that’s too broad, but doesn’t help your work. You should avoid “Yes” or “No” questions, unless it is absolutely necessary. Instead, you should focus on the specific parts of the project that need to be done. Don’t “terrorize” your boss or co-workers with all the questions you want to ask about work at once. [4] X Research Sources
- For example, you could write something like, “I’m not sure how to handle the Eastman file. The client hasn’t responded to my emails yet, and since this is a high-priority project, I thought it would be best if I emailed him to ask what I should do.”
- If you’re expecting general feedback in the form of a review or report, ask for specifics. Be as polite, brief, and specific as possible. For example, you can request a report on your effectiveness or creativity at work. If you are asking for feedback from your subordinates, you need to take an anonymous survey. [5] X Research Sources
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Send thank you emails when others respond. If feedback suggests that you need a lot of improvement or that your work is not very good, write a brief sentence about how you would improve the situation. You need to give yourself time to process your emotions before responding immediately. [6] X Research Sources
- Make sure you reply within 1-2 days at the latest.
Ask for Learning Feedback
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Introduce yourself. Your teacher can teach hundreds of students, especially if they are professors at a university. You will need to state your name (first and last name), class and course. If you’re a high school student, you’ll need information about your class or time. This way, you won’t waste your teacher’s time thinking about who you are, instead they’ll spend more time responding to the information you need. [7] X Research Sources
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Be polite. Sometimes students have difficulty with the first email sent to the teacher. You can start with “Hello Master Son” or “Dear Ms Thanh”. Even if your teacher has emailed you, you shouldn’t use less formal language than before. Keep your tone standard. Instead of writing, “Hi, what do you think of my essay? That’s the best essay, isn’t it”, write something like this, “I’m not sure I understood the assignment requirements correctly. I have a few questions regarding the thesis. [8] X Research Sources
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Be brief. You don’t have to explain all of the context of the question, unless context is necessary to understand the question correctly. For example, if you are asking for feedback on the possibility of an extension, your teacher will need a reason for that. However, if you’re just asking about homework, don’t tell them about how your dog is making you late, why you’re emailing them now (unless it’s close to your due date), or any other reason. anything else unrelated to the assignment. [9] X Research Source
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Don’t wait until the night before the test or submission date to ask for feedback. Not only will the teacher not respond when the due date is near, but they will also get angry because you waited until the last minute to ask for their opinion. If you need to send last-minute questions, be brief, specific, and say sorry. As such, it is more likely that the teacher will reply to you, as long as they see the email at the right time.
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Use the file format required by the teacher. Usually teachers will tell you during the course presentation what file formats they will accept for assignments or email submissions. For example, if your teacher specifies a .doc file, don’t send it in .pdf or .pages format. If you are hesitant, you can send the .rtf or .pdf file, or ask the teacher.
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Ask for feedback on the essay or test you submitted. Just email the professor and be polite. If the professor teaches at the school, you can visit them, or make an appointment. You could say, “Dear Professor Khoa, I didn’t do as well on my test as I expected. Can you help me with my mistakes so I can take my next test? Is it better?” Usually your professor will respond to this request pleasantly.
Ask for feedback on a manuscript
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Email an acquaintance first. If you want to get effective feedback, the best person would be an acquaintance, preferably a friend or colleague. When emailing someone you know asking for feedback, make sure you email them regularly. If you call them often, you should probably call. Don’t rush to send the manuscript in the first email, unless you know they will agree (the person who heard you read the manuscript or someone offered to help you read through the manuscript). [10] X Research Source
- You can include a brief description or summary, depending on whether you’re emailing a friend or colleague.
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Email the expert. If you really need expert advice, email an expert you know and explain the project and why you need feedback. Don’t rush, instead politely thank them for their concern, and say something like, “I understand if you don’t have time to respond.” You can even ask if they know of anyone else with the time and expertise to help you in case they are unable to assist you. [11] X Research Source
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Don’t email someone with a manuscript without warning. Recipients generally won’t reply to such emails unless you make it clear that you’ll pay if they help. If they are a famous author, they will not reply to such emails because they receive a lot of similar emails. [12] X Research Resources Instead, first reach out to friends, colleagues, professors, etc. They will help you and look forward to supporting you. [13] X Research Source
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Be specific about what you want to get from the feedback. If you just want a positive response, let the reader know. You need to tell them whether you need insights, information that is local or global, or if you want a response that is well worded, grammatically correct, or well structured. This will be very effective in helping the reader know what to expect from them. [14] X Research Source
- Positive feedback should be helpful. If the reader explains why they like a certain point, you will learn a lot about your manuscript. [15] X Research Source
- If you receive negative feedback, give yourself time to respond. If they’re your friends, they probably just want to help you. If they are experts, no matter how angry or frustrated you are, you should not respond in a negative way. Instead, thank them for their support, and move on. After a while, you’ll probably find that their feedback is helpful, even if the way they’re communicating doesn’t work. [16] X Research Source
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Give the reader time to respond. If you ask for detailed feedback on a novel draft, don’t expect to receive feedback in a day or even a week. Readers need time to edit such a long manuscript. If you have a deadline to submit your manuscript, let your readers know. You can also ask if they can submit the edit by a specific date. Remember that they have their own lives and obligations. [17] X Research Source
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Thank you to the person who helped you. If you ask a friend, you can buy them a gift like a box of chocolates, or just give them a helping hand when they need it. If they are experts, you can write a thank you email to let them know that you appreciate their support and time. Forgetting to thank your readers can make them feel taken advantage of and/or unappreciated, and will make them less willing to help you in the future. [18] X Research Sources
Request Feedback from Customers
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Don’t ask too many questions. Customers today are overwhelmed with so many surveys by many companies. You can be sure that a customer will delete your email as soon as it reads if it contains too many questions. If you want customers to get excited, just ask a question or two and that’s it. [19] X Research Source
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Ask open-ended questions. Instead of using Yes/No questions, ask questions that provide a more meaningful answer. Instead of asking, “Can you introduce us to a friend of yours?”, ask, “How would you introduce us to a friend of yours?” These types of questions give you a more informative answer than a Yes/No question. [20] X Research Source
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Let customers know that you will get back to them shortly. This helps customers feel that their opinion will be valued instead of being sent to a mailbox that no one will read or care about. You’ll also get genuine feedback if they know you’ll respond. [21] X Research Source
- When you respond, be honest and professional. In today’s pervasive internet culture, you will destroy your company’s reputation instantly if you respond without professionalism and sincerity.
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Don’t include flash or any other feature that slows email loading. If a customer experiences a slow connection, they delete the email immediately when it can’t load content. Remember that feedback is often more important than those features. [22] X Research Source
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Use appropriate fonts and formatting. Design clear and professional emails. An email with poor quality images and Comic Sans fonts will often not impress customers. Instead, use a standard font like Times New Roman or Arial if you are hesitant about which font to use, and ensure image quality. [23] X Research Sources
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Make sure emails are designed effectively. The single-column content format is more efficient than the multi-column format. Choose a font that is not too small. You should set up email to show up fully on your laptop, phone, or tablet. Because many people check their email on their phones, you need to format your emails accordingly. [24] X Research Source
Advice
- A little humility will help you a lot.
- Don’t bother others to get feedback.
- Maintain email writing rules that are appropriate to the situation.
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This article was co-written by Alyson Garrido, PCC. Alyson Garrido is an International Federation of Coaches certified career coach, coordinator and spokesperson. Using a strengths-based approach, she helps clients find jobs and advance in their careers. Alyson trains clients in career orientation, interview preparation, salary negotiation and performance appraisal, as well as customized leadership and communication strategies. She is a founding member of New Zealand’s Systemic Coaching Academy.
There are 17 references cited in this article that you can view at the bottom of the page.
This article has been viewed 19,753 times.
Email, like any other communication method, has its own social conventions and protocols. If you need to write an email asking for feedback at work or school, or on a draft, you should consider sentence structure, timing, and structure when crafting your email draft as efficiently as possible. body. A polite, short, and specific email will help you get the response you need.
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