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How to Add a Signature in Microsoft Outlook

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This is an article that shows you how to create email signatures in Microsoft Outlook. You can create signatures in three of Outlook’s interfaces: online, on the phone app, and on the desktop software included with Office 365. After creating a basic signature, you can edit it so your signature I look more attractive.

On the Web

Image titled Add a Signature in Microsoft Outlook Step 1

Image titled Add a Signature in Microsoft Outlook Step 1

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Open Outlook. Visit https://www.outlook.com/ using your computer’s web browser. This will open your mailbox if you’re signed in to Outlook.

  • If you’re not signed in to Outlook, enter your Microsoft email address (or phone number) and password to sign in.
Image titled Add a Signature in Microsoft Outlook Step 2

Image titled Add a Signature in Microsoft Outlook Step 2

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Click Settings Windows Settings

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(Settings) with the gear icon in the upper left corner of the Outlook mailbox to open the selection list.

Image titled Add a Signature in Microsoft Outlook Step 3

Image titled Add a Signature in Microsoft Outlook Step 3

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Click Options below the drop-down list.
Image titled Add a Signature in Microsoft Outlook Step 4

Image titled Add a Signature in Microsoft Outlook Step 4

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Scroll down and click Email signature in the Layout section of the options on the left side of the page.

  • You may have to click Layout first to expand the selection, which shows you the Email signature section.
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Image titled Add a Signature in Microsoft Outlook Step 5

Image titled Add a Signature in Microsoft Outlook Step 5

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Enter your signature. Type the content of your signature into the data input box on the right side of the screen.
Image titled Add a Signature in Microsoft Outlook Step 6

Image titled Add a Signature in Microsoft Outlook Step 6

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Make sure your signature is always visible. Click to check the box “Automatically include my signature on new messages I compose”. This is to ensure all new emails default to the signature at the bottom of the page from now on.

  • You can also check the box “Automatically include my signature on messages I forward or reply to” to put a signature at the bottom of every email you send. .
Image titled Add a Signature in Microsoft Outlook Step 7

Image titled Add a Signature in Microsoft Outlook Step 7

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Click Save in the upper-left corner of the Email Signature section. This will save the changes and add the signature to the Outlook email.

On the phone

Image titled Add a Signature in Microsoft Outlook Step 8

Image titled Add a Signature in Microsoft Outlook Step 8

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Open the blue Outlook app with a white envelope and a blue “O” above it.

  • If you’re not signed in to Outlook, enter your Microsoft email address (or phone number) and password to sign in.
Image titled Add a Signature in Microsoft Outlook Step 9

Image titled Add a Signature in Microsoft Outlook Step 9

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Select ☰ in the upper left corner of the screen.
Image titled Add a Signature in Microsoft Outlook Step 10

Image titled Add a Signature in Microsoft Outlook Step 10

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Select Settings Windows Settings

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(Settings) in the lower-left corner of the screen to open Outlook’s Settings menu.

Image titled Add a Signature in Microsoft Outlook Step 11

Image titled Add a Signature in Microsoft Outlook Step 11

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Select Signature in the middle of the Settings page.
Image titled Add a Signature in Microsoft Outlook Step 12

Image titled Add a Signature in Microsoft Outlook Step 12

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Enter a new signature. Tap the current signature, then delete and type your signature.
Image titled Add a Signature in Microsoft Outlook Step 13

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Image titled Add a Signature in Microsoft Outlook Step 13

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Select < (on iPhone) or Android 7 Arrow Back

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(on Android) in the upper left corner of the screen. This will save the settings and return you to the Settings page; Outlook emails sent from your phone will be signed from now on.

On the computer

Image titled Add a Signature in Microsoft Outlook Step 14

Image titled Add a Signature in Microsoft Outlook Step 14

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Open the blue Outlook 2016 software with the envelope and the white “O” above it.
Image titled Add a Signature in Microsoft Outlook Step 15

Image titled Add a Signature in Microsoft Outlook Step 15

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Click New Email in the left corner of the Home toolbar.
Image titled Add a Signature in Microsoft Outlook Step 16

Image titled Add a Signature in Microsoft Outlook Step 16

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Click Signature . This selection box is in the “Include” group on the Message toolbar. [1]
Image titled Add a Signature in Microsoft Outlook Step 17

Image titled Add a Signature in Microsoft Outlook Step 17

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Click Signatures in the Signature selection list.
Image titled Add a Signature in Microsoft Outlook Step 18

Image titled Add a Signature in Microsoft Outlook Step 18

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Click New . This button is below the “Select signature to edit” input box in the upper-left corner of the Signatures and Stationery window.
Image titled Add a Signature in Microsoft Outlook Step 19

Image titled Add a Signature in Microsoft Outlook Step 19

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Enter your name and click OK to create a name for the signature. [2]
Image titled Add a Signature in Microsoft Outlook Step 20

Image titled Add a Signature in Microsoft Outlook Step 20

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Enter your name in the “Edit signature” box at the bottom of the page.
Image titled Add a Signature in Microsoft Outlook Step 21

Image titled Add a Signature in Microsoft Outlook Step 21

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Enable signatures for new emails. Click the “New messages:” drop-down box in the upper-right side of the Signatures and Stationery window, then click your name. This will automatically display the signature at the bottom of every new email you send.

  • You can repeat this in the “Replies/forwards:” drop-down box to display the signature in every email you send, including replies and forwards.
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  • Image titled Add a Signature in Microsoft Outlook Step 22

    Image titled Add a Signature in Microsoft Outlook Step 22

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    Click OK at the bottom of the window. This will save the signature and display it in all emails that you will send from the Outlook software.

    • Advice

    • Email replies and forwards don’t have to be signed.

    Warning

    • Your signature will not automatically sync across devices.

    This is an article that shows you how to create email signatures in Microsoft Outlook. You can create signatures in three of Outlook’s interfaces: online, on the phone app, and on the desktop software included with Office 365. After creating a basic signature, you can edit it so your signature I look more attractive.

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