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This is an article that shows you how to create email signatures in Microsoft Outlook. You can create signatures in three of Outlook’s interfaces: online, on the phone app, and on the desktop software included with Office 365. After creating a basic signature, you can edit it so your signature I look more attractive.
Steps
On the Web
![Image titled Add a Signature in Microsoft Outlook Step 1](https://www.wikihow.com/images_en/thumb/5/54/Add-a-Signature-in-Microsoft-Outlook-Step-1-Version-3.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-1-Version-3.jpg)
- If you’re not signed in to Outlook, enter your Microsoft email address (or phone number) and password to sign in.
![Image titled Add a Signature in Microsoft Outlook Step 2](https://www.wikihow.com/images_en/thumb/c/ca/Add-a-Signature-in-Microsoft-Outlook-Step-2-Version-3.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-2-Version-3.jpg)
![Windows Settings](https://www.wikihow.com/images_en/d/d0/Windowssettings.png)
(Settings) with the gear icon in the upper left corner of the Outlook mailbox to open the selection list.
![Image titled Add a Signature in Microsoft Outlook Step 3](https://www.wikihow.com/images_en/thumb/1/17/Add-a-Signature-in-Microsoft-Outlook-Step-3-Version-3.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-3-Version-3.jpg)
![Image titled Add a Signature in Microsoft Outlook Step 4](https://www.wikihow.com/images_en/thumb/c/c3/Add-a-Signature-in-Microsoft-Outlook-Step-4-Version-3.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-4-Version-3.jpg)
- You may have to click Layout first to expand the selection, which shows you the Email signature section.
![Image titled Add a Signature in Microsoft Outlook Step 5](https://www.wikihow.com/images_en/thumb/3/3a/Add-a-Signature-in-Microsoft-Outlook-Step-5-Version-3.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-5-Version-3.jpg)
![Image titled Add a Signature in Microsoft Outlook Step 6](https://www.wikihow.com/images_en/thumb/9/95/Add-a-Signature-in-Microsoft-Outlook-Step-6-Version-3.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-6-Version-3.jpg)
- You can also check the box “Automatically include my signature on messages I forward or reply to” to put a signature at the bottom of every email you send. .
![Image titled Add a Signature in Microsoft Outlook Step 7](https://www.wikihow.com/images_en/thumb/7/72/Add-a-Signature-in-Microsoft-Outlook-Step-7-Version-3.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-7-Version-3.jpg)
On the phone
![Image titled Add a Signature in Microsoft Outlook Step 8](https://www.wikihow.com/images_en/thumb/c/cb/Add-a-Signature-in-Microsoft-Outlook-Step-8.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-8.jpg)
- If you’re not signed in to Outlook, enter your Microsoft email address (or phone number) and password to sign in.
![Image titled Add a Signature in Microsoft Outlook Step 9](https://www.wikihow.com/images_en/thumb/6/6c/Add-a-Signature-in-Microsoft-Outlook-Step-9.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-9.jpg)
![Image titled Add a Signature in Microsoft Outlook Step 10](https://www.wikihow.com/images_en/thumb/c/cc/Add-a-Signature-in-Microsoft-Outlook-Step-10.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-10.jpg)
![Windows Settings](https://www.wikihow.com/images_en/d/d0/Windowssettings.png)
(Settings) in the lower-left corner of the screen to open Outlook’s Settings menu.
![Image titled Add a Signature in Microsoft Outlook Step 11](https://www.wikihow.com/images_en/thumb/c/c4/Add-a-Signature-in-Microsoft-Outlook-Step-11.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-11.jpg)
![Image titled Add a Signature in Microsoft Outlook Step 12](https://www.wikihow.com/images_en/thumb/d/de/Add-a-Signature-in-Microsoft-Outlook-Step-12.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-12.jpg)
![Image titled Add a Signature in Microsoft Outlook Step 13](https://www.wikihow.com/images_en/thumb/5/52/Add-a-Signature-in-Microsoft-Outlook-Step-13.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-13.jpg)
![Android 7 Arrow Back](https://www.wikihow.com/images_en/c/cc/Android7arrowback.png)
(on Android) in the upper left corner of the screen. This will save the settings and return you to the Settings page; Outlook emails sent from your phone will be signed from now on.
On the computer
![Image titled Add a Signature in Microsoft Outlook Step 14](https://www.wikihow.com/images_en/thumb/1/1f/Add-a-Signature-in-Microsoft-Outlook-Step-14.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-14.jpg)
![Image titled Add a Signature in Microsoft Outlook Step 15](https://www.wikihow.com/images_en/thumb/8/88/Add-a-Signature-in-Microsoft-Outlook-Step-15.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-15.jpg)
![Image titled Add a Signature in Microsoft Outlook Step 16](https://www.wikihow.com/images_en/thumb/c/c3/Add-a-Signature-in-Microsoft-Outlook-Step-16.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-16.jpg)
![Image titled Add a Signature in Microsoft Outlook Step 17](https://www.wikihow.com/images_en/thumb/d/df/Add-a-Signature-in-Microsoft-Outlook-Step-17.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-17.jpg)
![Image titled Add a Signature in Microsoft Outlook Step 18](https://www.wikihow.com/images_en/thumb/a/a2/Add-a-Signature-in-Microsoft-Outlook-Step-18.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-18.jpg)
![Image titled Add a Signature in Microsoft Outlook Step 19](https://www.wikihow.com/images_en/thumb/e/e3/Add-a-Signature-in-Microsoft-Outlook-Step-19.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-19.jpg)
![Image titled Add a Signature in Microsoft Outlook Step 20](https://www.wikihow.com/images_en/thumb/6/6c/Add-a-Signature-in-Microsoft-Outlook-Step-20.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-20.jpg)
![Image titled Add a Signature in Microsoft Outlook Step 21](https://www.wikihow.com/images_en/thumb/a/ac/Add-a-Signature-in-Microsoft-Outlook-Step-21.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-21.jpg)
- You can repeat this in the “Replies/forwards:” drop-down box to display the signature in every email you send, including replies and forwards.
![Image titled Add a Signature in Microsoft Outlook Step 22](https://www.wikihow.com/images_en/thumb/1/18/Add-a-Signature-in-Microsoft-Outlook-Step-22.jpg/v4-460px-Add-a-Signature-in-Microsoft-Outlook-Step-22.jpg)
Advice
- Email replies and forwards don’t have to be signed.
Warning
- Your signature will not automatically sync across devices.
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 12,826 times.
This is an article that shows you how to create email signatures in Microsoft Outlook. You can create signatures in three of Outlook’s interfaces: online, on the phone app, and on the desktop software included with Office 365. After creating a basic signature, you can edit it so your signature I look more attractive.
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