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Today, most people lead a very fast-paced life, so knowing how to organize your time properly is extremely important. Time is something that can’t be bought, yet many people, at one point or another, use time inefficiently or wastefully. Making a detailed schedule will help you control every hour of the day. At the same time, it is also an effective way for you to accomplish all your goals, big or small in life.
Steps
Write down the most important tasks of the day
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Prepare a to-do list every day. Don’t worry that these things have been properly arranged or not, at this step you just need to write them down, no need to arrange them specifically. Take about an hour and write down all the things you need to do each day (including the things you don’t do but should do). [1] X Research Source
- If it’s not possible to list everything at once, you can carry a small notebook with you from morning to night and write down your activities one at a time.
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Write down the big things and the little things. When starting out, no activity is considered too small. If you need to do something, it’s the right thing to do. If necessary, when you first schedule, write everything down and revise it later.
- You need to include things like taking your dog for a walk in the morning and afternoon.
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Ask yourself a few questions related to daily activities. What do you need to do to make sure you’re eating enough? What do you need to get done every day before you go to work? What do you need to do to make sure you can pick up your daughter from school?
- You may be surprised at how many small things need to be done in order to complete the larger tasks. But as the saying goes, there is always light at the end of the road. A schedule will help you identify unimportant things and eliminate them.
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Analyze the to-do list. If you find yourself with little or no free time, rethink your to-dos to see if they’re really necessary. You will find that some tasks can be handled more efficiently or delegated to someone else.
- If you find yourself spending a lot of time in the kitchen, you can ask your neighbor if he/she would like to share the cooking. Two people can choose a few dishes they both love and take turns cooking one or two days a week.
Make a timetable
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Open Microsoft Excel or a similar spreadsheet software. You’ll write the time in a column on the left side of the worksheet and the days of the week in the top row.
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Match work with time. Let’s start with things that need to be done at a fixed time of day. You need to rely on the assessment in the steps above to arrange the work into the most suitable time frames to solve them. Also, remember to give yourself a break once or a few times a day.
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Schedule tasks into larger time periods. Usually one hour intervals will suffice. However, some things can take some time to prepare, so it may take up to 90 minutes or even two hours. Don’t forget to schedule your work for 30-minute intervals and be careful not to over-schedule. [2] X Research Source
- To create larger time periods, you can merge cells on a worksheet.
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Keep your schedule flexible. It can be difficult to predict exactly how much time each task will take, so arrange that your schedule can be adjusted flexibly in one way or another as needed. You should also set aside a contingency period for problems that may cause delays. [3] X Research Sources
- However, you should not use the rest period as a “backup” period. Time off is not a luxury, but should be valued just like any other activity.
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Print sheet. It helps if you print the worksheet in multiple copies — stick one on the fridge, one in the bedroom and the other in the bathroom with important activities underlined or bolded.
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Use color to highlight different activity arrays. You can use yellow for work, red for exercise, blue for study, etc. This will make it easy to grasp the plan of the day at a glance. For example, if the color blue is dominant, it means that you are overloaded with studying. [4] X Research Sources
Optimizing the timetable
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Assess how much energy you have in the morning. Many people are best able to think critically and creatively in the morning. However, as the afternoon goes on, this possibility decreases. If you are too, schedule “thinking” activities, such as writing in the morning. [5] X Research Sources
- However, it is also possible that you are most creative at night. There is nothing wrong with morning or night, the important thing is that you arrange an effective work schedule that suits your needs and abilities.
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Assess how much energy you have in the afternoon. If, like most people, your energy levels usually drop a bit in the afternoon, then this is a good time to do the boring, repetitive daily things that you basically do. It won’t take much thought. Use this time of day to schedule appointments, run errands or reply to emails, etc.
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Assess energy levels in the evening. For many people, the evening is a good time to plan and prepare for the next day. Your “prep” tasks might include packing lunch for the next day, choosing clothes, and spending time cleaning and organizing.
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Start forming the habits necessary to accomplish your goals. Your goal might be to spend 30 minutes a day writing a novel, cleaning out the garage, or learning how to garden. Trying to work towards a goal little by little each day will help you develop a good habit of staying on top of that goal, because over time you’ll be on autopilot. If done regularly every day, no matter what, good or bad, will become a habit. [6] X Research Source
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Try out the newly created timetable. How do you feel? Have you arranged the activities with the right time? Do you need any adjustments? Please depend on each case to correct unreasonable things. You don’t have to wait until the end of the week or the end of the month, but you can adjust it little by little every few days until it feels right. You will probably also need to adjust a little bit every month, because in this life the only thing that is certain is that everything will change.
Advice
- If there are things you do only occasionally, you don’t need to include them in your schedule, unless you’re willing to do them at a certain time each day. Instead, do these things in your spare time.
- If you miss something in your schedule (for example, due to oversleeping), don’t try to make up, just continue with the task that needs to be done at the moment. Things will quickly get back on track.
X
wikiHow is a “wiki” site, which means that many of the articles here are written by multiple authors. To create this article, 34 people, some of whom are anonymous, have edited and improved the article over time.
This article has been viewed 15,120 times.
Today, most people lead a very fast-paced life, so knowing how to organize your time properly is extremely important. Time is something that cannot be bought, yet many people, at one point or another, use time inefficiently or wastefully. Making a detailed schedule will help you control every hour of the day. At the same time, it is also an effective way for you to accomplish all your goals, big or small in life.
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